FAO Conference resolutions

RESOLUTION

10/2009

Implementation of the Immediate Plan of Action

on Reform of the

Programming

Budgeting

and Results-based Monitoring System (IPA Actions 3.1 to 3.11)

THE CONFERENCE

Considering

that Conference Resolution 1/2008 “Adoption of the Immediate Plan of Action (IPA) for FAO Renewal (2009-11)” called for a reform of programming, budgeting and results-based monitoring;

Noting

that this decision involves amendments to the Basic Texts, in particular to the General Rules of the Organization and the Financial Regulations, to make provision for the Strategic Framework as well as the Medium Term Plan and establish a basis for revised arrangements for the preparation of the Programme of Work and Budget;

Noting

further that it is highly desirable to define in a resolution of the Conference the main features of the new Programming, Budgeting and Results-Based Monitoring System while allowing for the necessary managerial flexibility;

Noting

also that the new Programming, Budgeting and Results-Based Monitoring System involves important changes in the cycle of sessions of the Governing Bodies of the Organization, in particular of the

Conference

in accordance with amendments made to Rule I, paragraph 1 of the General Rules of the Organization, and of the

Council

in accordance with amended Rule XXV of the General Rules of the Organization;

Emphasizing

that, under the above revised Rules, and the framework established by the General Rules of the Organization and the Rules of Procedure of the Programme and the Finance Committees, the

Technical Committees

and the

Regional Conferences

will need to change the cycle of their sessions in order to play their due roles in the new Programming, Budgeting and Results-Based Monitoring System;

Decides

to introduce revised programme and budget documentation consisting of the following components which, as appropriate, could be incorporated in a single document:

(a)

a Strategic Framework prepared for a period of ten to fifteen years, reviewed every four years and including, inter alia, an analysis of the challenges facing food, agriculture and rural development and populations dependent thereon, including consumers; a strategic vision, the goals of Members in areas of FAO ’s mandate, as well as Strategic Objectives to be achieved by Members and the international community with support from FAO, including targets and indicators of achievement;

(b)

a Medium Term Plan covering a period of four years and reviewed each biennium, including:

(i)

Strategic Objectives for achievement by Members and the international community with support from FAO, in accordance with the Strategic Framework;

(ii)

Frameworks for organizational results including specific outcomes which shall contribute to the achievement of the Strategic Objectives by FAO Members and the international community. Insofar as possible organizational results will have specific achievement targets, performance indicators, relevant assumptions, show the contribution of FAO and indicate the budgetary provisions from assessed contributions and estimated extra-budgetary resources, which may condition the attainment of targets. Gender will be fully integrated into the Strategic-Framework and Medium Term Plan and will no longer have a separate Gender and Development Plan of Action;

(iii)

an identification of impact focus areas, as priority groups of results aimed at mobilizing extra-budgetary resources, improving oversight of extra-budgetary resources in key impact areas and increasing coherence between activities financed by the Regular Programme and extra-budgetary resources;

(iv)

functional objectives aimed at ensuring that organizational processes and administration work towards improvements in a results-based framework.

(c)

a Programme of Work and Budget covering biennial periods, clearly identifying the share of resources devoted to administrative work, anchored in a results-based framework and including the following elements:

(i)

organizational results framework (outcomes) established in accordance with the Medium Term Plan, including organizational responsibility for each result;

(ii)

quantification of costs for all organizational results and related commitments;

(iii)

calculation of cost increases and planned efficiency gains;

(iv)

provision for long-term liabilities and reserve funds;

(v)

a draft Conference resolution of approval of the programme of work and the appropriations.

Decides

to introduce a revised system of monitoring of performance based on achievement of planned results, including a revised biennial Programme Implementation Report. Each report will cover the previous biennium and provide information on delivery, targets and indicators of results, as well as efficiency indicators for functional objectives.

Decides

to introduce a revised schedule of sessions of the Governing Bodies of the Organization for the implementation of the new Programming, Budgeting and Results-Based Monitoring system. The revised schedule of sessions will take into account the fact that the

Conference

shall hold its regular session in June of the year prior to the beginning of the biennium and will allow the Governing Bodies to participate in the process of preparation and adjustment of the Strategic Framework, the Medium Term Plan and the Programme of Work and Budget, and to monitor performance against relevant performance indicators. The new schedule of sessions of the Governing Bodies will be generally in accordance with the attached table, subject however to necessary adjustments to meet unforeseen circumstances or particular requirements.”

(Adopted on

22 November 2009

)

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