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of proceedings

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made

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Inserted text: kept

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Summary minutes shall be made of the proceedings of commissions

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made

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by item

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minutes

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members of delegations who participated in the meeting concerned

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them

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suggest corrections to the Secretariat

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Inserted text: check the accuracy of the record of their interventions.

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and minutes

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Inserted text: all

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Inserted text: When the term of office of the Director-General is due to expire. the appointment of a new Director-General shall be placed on the agenda of the regular session of the Conference immediately preceding the expiry of the term of office

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Inserted text: for other reasons

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Resolution
9/73
EXAMINATION OF THE
BASIC TEXTS
THE CONFERENCE
,
Recalling
the suggestion made by the
Council
at its Fifty-Fifth Session, that the
Director General
examine, in consultation with the
Committee on Constitutional and Legal Matters (CCLM)
, the Basic Texts of the Organization and report to the Council on any inconsistencies contained therein and any problems arising from the application of the Basic Texts ,
Recalling
further its Resolution 17/71, by which it adopted a number of amendments to the General Rules of the Organization which had been recommended by the
CCLM
and endorsed by the
Council
,
Considering
the proposals mate by the
CCLM
and endorsed by the
Council
at its Sixtieth and Sixty-First Sessions, for certain amendments to the Basic Texts, with a view to eliminating inconsistencies and ambiguities and in order to bring certain provisions up-to-date,
1.
Adopts
the following amendments to the General Rules of the Organization :
(i)
Rules II.2(c) (ii) and XXIV.1 (d) are deleted,
(ii)
In the English text of the introductory phrase of Rule II.2 and II.4, the term "include" is substituted for the term "consist of".
(iii)
In the second half of the first sentence of Rule II.9, the words "item" and "tema" appearing in the English and Spanish versions, as well as the equivalent term in the Arabic version, are replaced by the words "agenda" and "programa", and their Arabic equivalent, respectively,
(iv)
Rule XI is amended to read as follows:"
Proposals and amendments
1.
Proposals relating to an item on the Agenda shall be introduced in or referred to the commission or committee to which the relevant item has been allocated, except where the item concerned is to be considered at plenary meetings without prior referral to a commission or committee.
2.
Proposals and amendments shall be introduced in writing and handed to the
Secretary-General of the Conference
, who shall arrange for their circulation as Conference documents.
3.
Except as may be decided otherwise by the
Conference
at a plenary meeting or by a commission or committee, proposals shall not be put to the vote unless copies thereof have been circulated at least twenty-four hours before the vote. The
Chairman of the Conference
or of the commission or committee concerned may permit voting on amendments even though these amendments have not been circulated or have been circulated less than twenty-four hours before the vote.
4.
A proposal may be withdrawn at any time before voting on it has commenced, provided that the proposal has not been amended. A proposal which has thus been withdrawn may be reintroduced by any member.
"
(v)
Rule XVIII is amended as follows:"
Records [
of proceedings
]
and reports
1.
Verbatim records shall be [
made
]
kept
for all plenary and
commission
meetings. [
Summary minutes shall be made of the proceedings of commissions
]. Unless otherwise expressly decided by the committee concerned, no record shall be [
made
]
kept
of the proceedings of the
General Committee
, the
Nominations Committee
, the
Credentials Committee
, any committee of a commission, or any committee established under Rule XV, other than the reports presented [
by item
] to the Conference.
2.
The verbatim records [
minutes
] and reports referred to in paragraph 1 shall be circulated as soon as possible to [
members of delegations who participated in the meeting concerned
]
delegations attending the Conference
in order to give [
them
]
members of delegations who participated in the meeting concerned
the opportunity to [
suggest corrections to the Secretariat
]
check the accuracy of the record of their interventions.
3.
As soon as possible after the end of the session, copies of all verbatim records [
and minutes
] and a report embodying all resolutions, recommendations, conventions, agreements, and other formal decisions adopted or approved by the Conference shall be transmitted by the
Director General
to
all
Member Nations and Associate Members
".
(vi)
In Rule XXIV.5(a), the words "
or appoint
" are inserted after the word "elect",
(vii)
At the end of Rule XXV.10, the following sentence is added:"
The
Council
may also establish ad hoc committees consisting of a limited number of Council Members, to meet between Council sessions for the purpose of examining, and reporting on, such questions as the Council may have referred to them
".
(viii)
In Rule XXXV.1(a), the first sentence is amended as follows:
Words underlined to be added, and words in square brackets [ ] to be deleted.
"
When the term of office of the
Director-General
is due to expire. the appointment of a new Director-General shall be placed on the agenda of the regular session of the Conference immediately preceding the expiry of the term of office
; whenever,
for other reasons
, the office of the Director-General is vacant, or notice is received of a pending vacancy, the appointment of a new Director-General shall be placed on the agenda of the next session of the Conference which opens not less than 90 days from the occurrence or notice of the pending vacancy.
"
(Adopted
16 November 1973
)